For Your Information F5-08: Export Certification Changes

New Zealand Food Safety Authority
Date: 7 May 2008
From: Helen Eyles, Senior Advisor, Market Access

1 Nomenclature Changes to New Zealand Food Safety Authority (NZFSA) Administered Export Certificates and Official Seals/Devices

In July 2007 the New Zealand Food Safety Authority (NZFSA) was established as a new government department. Prior to this time, NZFSA was a semi-autonomous body attached to the Ministry of Agriculture and Forestry. NZFSA is now in the process of removing the words “Ministry of Agriculture and Forestry” from all New Zealand export certificates, official seals and other official devices or labels. Importing country competent authorities have been advised that the following will take place to NZFSA export certificates:

a. Export certificates will be amended to remove the words; “Ministry of Agriculture and Forestry”. This will occur during May 2008 for dairy product certificates, and in June 2008 for certificates for other animal products such as meat, seafood, bee products and items not for human consumption including rendered products, hides and skins, petfood and other inedible items.

b. Export certificates for dairy products, containing the words “Warranted Dairy Officer” will have those words replaced by “Official Inspector”. This will occur during May 2008.

Export certificates to some countries are also to be reformatted to be consistent with international standards and NZFSA policy. Changes include:

a. Export certificates for dairy products will be amended so that all declarations are certified by one official. Certificates currently certified by both a Warranted Dairy Officer and an official veterinarian will be certified by an official veterinarian only.

b. Export certificates for dairy products are being consolidated so that only one certificate per consignment is issued where practicable. This means that the declarations previously spread over two or three certificates (giving separate assurances eg on radiation, origin, or animal health status) will be combined onto a single certificate.

c. In some cases the declarations appearing on export certificates have been amended to be consistent with NZFSA policy. This may also include a new certificate title.

d. For administrative purposes the certificate reference number in the footnote of certificates will change to a country-specific code prefix “[country code]”. Further notifications will be issued if a reference number change affects batch file submissions.

Importing country competent authorities have been or are being notified of changes that will affect the certificates they currently receive. NZFSA does not anticipate any problems. Exporters may like to provide their importers with an explanation if they get queried as to why the documentation has been changed.

There will also be a transition period where certificates issued prior to the changes being implemented may still be presented at importing country borders. This may be the case for approximately four months after the changes are implemented.

Disclaimer: This ‘For Your Information’ is intended for use as a guideline only and should not be taken as definitive or exhaustive. NZFSA endeavours to keep this information current and accurate. However, it may be subject to change without notice. NZFSA will not accept liability for any loss resulting from reliance on this information.

Key contacts